Integrated Academic Institution management system which addresses all the day-to-day operations of the business requirements in running a successful academic institution or school business. AcademicNG is developed with 2 years of intensive research with local schools in Nigeria covering all the challenges faced with the day-to-day operations.
This research focuses on the classification of consumables and challenges in billing, report card management, transcript management, accounting and payroll management and covers the following areas:
This module provides the framework to collect and store each student’s demographic data. An important flag is captured which indicates the active students and in-active students.
- Student Registration and Enrolment
This module handles all the issues involved in the student registration process. Catalogue of Academic Year, Department or Faculty, Class, subjects etc, are maintained. This module also provides the framework for enrolling students into their respective Department and classes. Consumables or books required for each class is maintained and assigned to the student during enrolment.
- Student Billing and Invoicing
This module provides the framework for batch or single billing. With a click of button the entire academic institution’s bill can be processed ready for posting if necessary.
- Cash and Credit Management
The cash receipt and daily cash report is made easy and effective using this module. All the bills for cash collection can be accessed for each student. The cash collection module is linked to the accounting for effective cash management.
- Financial Control and Accounting
General Ledger
Chart of Accounts Set-up
Balance Sheet
Income Statement (Profit and Loss Analysis)
Trial Balance
Accounts Receivables
Accounts Payables
Budgetary Control
Cash Management (Receipts and Payments)
Journal Entry Management
- Human Resource and Payroll Management
This collects and manages the employee information and also process the payroll based on Nigeria Tax Laws. With the flexible tax table set-up, the system would work with any changes in the tax table in the future.
All the necessary payroll reports are available. For example: SSNIT Contribution Report, Tax Payment Report, and Bank Payroll Report. Pay slip are generated as part of payroll processing.
- Inventory and Procurement Management (LPO)
This handles the processing and tracking of Purchase Order (LPO) and the management of the academic institution’s inventory. Inventory such as textbooks, stationery etc, are tracked by this module.
- Supplier Database Management
The supply chain system keeps a catalogue of the suppliers of the inventory used by your institution.
- Bookshop Management – Point of Sales
This manages the issuing of books and the selling of books. This automatically linked to the stock control for electronic stock taking and inventory balance.
- Fixed Asset Management (included in Accounting)
Your Fixed Asset Register is managed by this module. Depreciation, salvage value and book valued are managed and tracked.
- Facility Maintenance Management
All your properties or equipments are stored by this module. Preventive Maintenance of your facility and equipment is done by this module. The main objective is to reduce your maintenance cost.
The institution library is managed by this module. Library Object Catalogue by author, publisher, ISBN number, and edition are maintained. Book borrowing and reservation is also managed by this module.
- Report Card Management including Transcript Processing
Continuous assessment and marks for exercise during a term are captured and stored. Teachers now have the ability to keep electronic records of students mark during a term. The system automatically calculates the student’s marks and averages and also calculates the student’s position on a subject. Electronic Report and Transcript can be generated with a click of a button. (Development on-going at the moment).
- Time Table Management – available soon
Timetable for classes and teachers are managed by this module.
- Consumables Chart Management
Consumables required by a department and class are set-up and are used during batch billing.
Catalogue of all your institution’s vehicle and maintenance cost can be captured and tracked. Petrol consumption and driver log book can be managed.
Stock control is made easy with this module. All your store operations are managed. Electronic stock taking is carried out as often as required.
- Document Management – Introducing Paperless Office
This module introduces paperless office to your institution. Each student can have an electronic drawer or filing cabinet. All documentation generated for each student can be stored and accessed electronically with security.
- Workflow Automation (Collaboration at Workplace)
Teachers can work together in a team effectively by using this module. Collaboration amongst staff is made easy and effective.
AcademicNG has a centralised database or data source of students, consumables, inventory, bills and cash. This provides a framework for data sharing and single data entry point from student registration or enquiry.
Financial issues such as budgetary control, trial balances, balance sheet, profit & loss analysis can be generated with a ‘single click’.
Browse.com is offering to you an Integrated Business Solution to your institution, which will provide a framework for the effective running of your business operations.
